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1. Introduction/Purpose

The Federal Aviation Administration (FAA) has a requirement for Occupational Medical (Occ Med) surveillance services under the Environmental, Occupational Safety, and Health (EOSH) Services Group within the Respiratory Protection Program (RPP). The purpose of this Market Survey/Request for Information is to survey the marketplace to assess the level of interest and capabilities among qualified providers of the required services, as well as to determine whether adequate competition exists to set-aside for small business.

2. Description of the Required Services

The FAA must provide employee’s assigned respirators in the workplace requiring respiratory medical evaluations to meet Occupational Safety and Health Administration (OSHA) 29 CFR 1910.134 Respiratory protection (https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.134). The Agency requires a medical evaluation to determine the employee's ability to use a respirator, prior to assigning the employee a respirator or required the use within the workplace. This standard includes a respiratory medical questionnaire in Appendix C OSHA Respirator Medical Evaluation Questionnaire (Mandatory).

The FAA is looking for contractors who can conduct this respiratory evaluation process via an on-line evaluation that meets the OSHA 29 CFR 1910.134 Appendix C. This service includes employees within the continental United States and territories.

The FAA will provide for each employee requiring this medical evaluation a description of the employee’s workplace activities, environmental conditions, supporting personnel protective equipment, assigned respirator type and use conditions to assist in the medical evaluation. There are up to 2,000 FAA employees potentially assigned respirators requiring this service.

Each respiratory medical evaluation must include a physician’s signed and dated evaluation (digital is acceptable) for each assigned respirator, any respiratory restrictions of use, and a period of recertification requirement. Recertification must be based upon medically valid criteria, Contractors must list their method of determination, i.e., employee health questionnaire responses, age, medical or consensus standard, for example American National Standards Institute /American Society of Safety Engineers Z88.6 -Respiratory Protection – Respirator Use – Physical Qualifications for Personnel.

To comply with Federal Record Keeping requirements and in accordance with OSHA and the US Office of Personnel Management (OPM) GOVT-10 Employee Medical File System (EMFS), a complete copy of all respiratory medical evaluation and recordkeeping provided to the employee and the physicians medical results must be provided to the FAA Occ Med Program electronically. This may be by secured Contractor site access or if by email via Secure Zip encrypted file. The contractor shall conduct security audits of their systems and meet or exceed federal requirements for data security (latest version of NIST 800-53).

For those employees where the physician conducting the review cannot grant the employee acceptance to use the respirator(s), the Contractor must indicate if they have the capabilities to provide acceptance by other means, i.e., physician clarifying the employee’s questionnaires via online, phone, or in unique situations, require the employee to be seen in a clinic for a respiratory medical evaluation. Contractors are asked if they have the capability to provide in person clinical respiratory medical evaluations.

3. Capability Statement

a.) The Contractor’s primary business must be in providing respirator medical evaluations.

b.) The Contractor must have at least five (5) consecutive years of documented experience in providing said services.

c.) The Contractor must provide written evidence of satisfactory service to Federal or State Agencies.

d.) The Contractor must show the capabilities of their physicians who conduct said services to meet applicable federal education, certification, license requirements. 29 CFR 1910.134(e)(2)(i) states that, "The employer shall identify a physician or other licensed health care professional (PLHCP) to perform medical evaluations using a medical questionnaire or an initial medical examination that obtains the same information as the medical questionnaire." The term PLHCP means "an individual whose legally permitted scope of practice (i.e., license, registration, or certification) allows individuals to independently provide, or be delegated the responsibility to provide some or all of the health care services required by paragraph (e) of this section." A variety of health care professionals may perform medical evaluations for respirator use depending on the scope of practice permitted by the state's licensing, registration, or certification agencies.

e.) The Contractor must provide an example of their medical evaluation process and medical evaluation determination reporting documentation. Additionally, a description of the typical timeline after an employee submits their questionnaire on timeliness of physician review and report being provided.

f.) The Contractor must have documented quality control to ensure they can meet the regulatory and recordkeeping requirements.

g.) As services are online, the availability must be 24 hours a day, seven days a week.

h.) The Contractor must protect the employee’s Personal Identifiable Information (PII) and Privacy Act with the records they collect from the employee and create from their system. Access by the FAA Occ Med Program representatives should be authorized by a Release of Information digitally signed by the employee to allow the Release of Medical Information to comply with Federal Recordkeeping requirements and be provided to a clinic if in person follow-up referral is required.

4.) North American Industry Classification System (NAICS) Code

The following NAICS codes are applicable.

The NAICS code is 621111 – Offices of Physicians (except Mental Health Specialists). The small business size standard for this code is $16 million.

The NAICS code is 621399 – Offices of all Other Miscellaneous Health Practitioners. The small business size standard for this code is $10 million.

The NAICS code is 621498 – All Other Health Care Centers. The small business size standard for this code is $25.5 million.

5.) Nature of Competition

The nature of the competition has not been determined at this time. The FAA will assess the responses to this market survey and will make acquisition decisions based on responses.

6.) General

This market survey is only for the purpose of identifying potential sources. No Screening Information Request / Requestion for Proposal (SIR/RFP) exists or is available. The FAA will not accept unsolicited proposals. The Government is not liable for costs associated with the preparation, submittal of inquiries, or responses for this announcement, and will not reimburse any firm for cost incurred in responding to this public announcement. Responses will not be returned. Since this is a market survey announcement, no evaluation letters and/or results will be issued to the respondents. If a solicitation is determined and issued, it will be announced on beta.SAM.gov. It is the Contractor’s responsibility to monitor this site for the release of any solicitation.

7.) Submittal Requirements for Market Survey

Interested businesses must provide the following:

a.) Capability Statement as defined above (not to exceed 15 pages).

b.) Name and Address of Company, Point of Contact (name, title, telephone number, and email address).

c.) Large or Small Business Designation and any Minority/Disadvantaged/Veteran status.

d.) Data Universal Numbering System (DUNS) number.

8.) Market Survey/RFI Responses Submission Instructions

Email your response to Stephen Young at Stephen.Young@faa.gov NO LATER THAN 4:00 PM EST on Tuesday, October 31, 2023. Responses received after this deadline will not be considered. The electronic submission should be in Portable Document Format (PDF). Hard copies are not sought so please do not send.

(End of Announcement)

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