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Amendment 2 (10-12-2023): post answers to the questions, photos, and a revised Attachment A, Statement of Work, adding the decorations under the "Office of the Chief Operating Officer" signage in the 5th Floor Expansion Space.

Amendment 1 (10-6-2023): updated Site Visit instructions to reflect interested vendors must provide names and email addresses for all attendees.

This is a combined synopsis/solicitation and request for quotes (RFQ) for commercial products or commercial services in accordance with the procedures of Federal Acquisition Regulation (FAR) part 12 - Acquisition of Commercial Items and FAR part 13 - Simplified Acquisition Procedures, with FAR part 12 taking precedence per FAR 13.500(b)’s reference to FAR 12.102(c). This announcement constitutes the only solicitation with quotes requested.

FHFA seeks a vendor to provide all necessary labor, equipment, and décor to decorate FHFA's interior space as identified within the Statement of Work for the specified holiday season. This will include the installation, maintenance, and removal of all holiday decorations. If live floral and/or plant decorations are being provided, the vendor is responsible for maintenance and watering of the floral and/or plant items. FHFA may change the theme from year to year.

This requirement is considered unrestricted under NAICS code 561210 Facilities Support Services with no size standard; therefore, any qualified, responsible vendor may submit a quote.

Site Visit

FHFA will host a site visit on Wednesday, October 11, 2023, at 1:00pm Eastern to provide vendors an opportunity to view FHFA's space. The site visit is not mandatory but considered vital to the preparation of a competitive quote. The site visit will provide vendors an opportunity to discuss and clarify the SOW, however, nothing said or represented during the site visit shall be deemed to modify the RFQ requirements unless followed by a written amendment. Vendors interested in attending the site visit shall email the Contracting Officer (CO), Laura Baker at Laura.Baker@fhfa.gov by 2:00 PM Eastern on October 10, 2023 and must provide names and email addresses for all attendees. Upon receiving a vendor's request to attend the site visit, the CO will provide additional instructions for the site visit.

Suggested Alternate Terms, Questions, and Answers

Quoters are invited to submit any questions or suggested alternate terms (including changes to the solicitation, contract clauses, statement of assumptions, or other terms). FHFA will consider all input and attempt to balance the needs of all parties.

Questions or other suggested changes must be submitted by 6:00pm Eastern on Wednesday, October 11, 2023, by email to the CO, Laura Baker at Laura.Baker@fhfa.gov. Questions, any written responses, or amendments will be posted at the Contract Opportunities webpage (please see https://sam.gov/content/opportunities for more information).

FAR References

Any FAR clauses or provisions referenced may be obtained at www.acquisition.gov/far. Also, any reference to offeror or offer has the same meaning as quoter or quote for this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2023-05, September 7, 2023.

Submission Instructions

Quoters shall be registered in the System for Award Management as stated in FAR 52.204-7(b)(1). Therefore, FAR 52.204-7 and FAR 52.204-16 are hereby incorporated by reference into the solicitation.

A Quoter that is not actively registered in the System for Award Management at the time of quote submission will not have its quote considered and will not be eligible for award.

Each Quoter shall submit an electronic quotation (Volumes I, II, and III in separate files) to the CO, Laura Baker at Laura.Baker@fhfa.gov. The electronic quotation shall include any scanned copies of signatures associated with the quotation.

Each email quotation including attachments cannot exceed 50 MB because it may be rejected by FHFA’s server. If your entire quotation exceeds 50MB in size, please divide your quotation into appropriate smaller emails.

If a Quoter chooses to submit a quotation, the quote must remain valid for a minimum of 60 calendar days.

Quotes are due no later than the date and time reflected in Contract Opportunities. Late submissions, modifications, and revisions will be managed in accordance with FAR 52.212-1(f).

FHFA’s Contracting Officer reserves the right to reject the quotation as non-compliant if the quotation takes exception to any of the terms of the RFQ, includes assumptions, or does not conform to the RFQ’s submission instructions.

All quotations must include a cover page addressing the following information:

1. RFQ Number


2. Quoter’s Name


3. Subcontractor Name(s), If Applicable


4. Quoter System for Award Management (SAM) Unique Entity Identifier (UEI)


5. Contact Name


6. Contact Email address


7. Contact telephone number


8. Complete business mailing address


9. The following statement “The Quoter takes no exception and completely accepts all the terms and conditions in the RFQ and subsequent amendments.”

Volume I: Technical Quotation

The Quoter’s technical submission should demonstrate the firm’s capability to perform the work requirements outlined in Attachment A. Volume I shall include the following items:

1. A written description and pictures of the quoted holiday decorations. The description shall include the size and dimensions of the quoted items. The Quoter shall quote only the items required in Attachment A.


2. Schedule for both the install and take-down of the holiday decorations. Additionally, if quoting, floral and/or plant items, provide the maintenance and watering schedule.


3. Number of staff to be used to execute this requirement. Sufficient personnel shall be provided to install and take-down the required decorations in one business day or less.


4. A corporate experience statement which describes the Quoter’s past experience providing similar services to those contained in Attachment A.


5. A written narrative addressing past performance. Quoters may submit up to two (2) examples of contracts performed by the Quoter or subcontractors, demonstrating recent and relevant past performance. Recent is defined as within the last three (3) years from the date of this RFQ. Relevant is defined as work similar in scope, complexity, and magnitude to that identified in the work requirements defined in Attachment A. Please include the following information, limited to no more than two (2) pages:
   
   
   
   • Customer name and address.
   
   
   • Contract Number/Contract Title/Contract Type.
   
   
   • Delivery Schedule/Period of Performance.
   
   
   • Contract Value.
   
   
   • Description of the work performed and if available, photos of the holiday decorations.
   
   
   • Customer Point of Contact (Name, Telephone Number and Address) for Business Manager and/or Technical Manager.
   
   
   • Contracting Officer’s (or Private Sector Equivalent) name, telephone number and email address.
   
   
   • A brief narrative of why your firm believes this reference is relevant to the proposed order.
   
   
   
   

FHFA may use any other available information in the evaluation of past performance.

Page Limitation. Excluding cover pages and table of contents, the technical quote (including all non-price factors and other attachments) is limited to five (5) pages. The font and format should be of readable quality. Excessively small font may be rejected or not evaluated at the Contracting Officer’s discretion.

Quoters shall not include any price information in the technical quotation. For the overall technical quotation, a recitation or paraphrasing of the requirements already identified in the work requirements will not improve the quotation.

Volume II: Price Quotation

Each Quoter shall submit a price quotation separate from the technical quotation (Volume I).

The price quotation shall include a completion of all unit prices as stated in Attachment D, including any stated options.

Page Limitation. There is no page limitation on the price quote submission.

Volume III: Representations and Certifications

1. Quoters shall ensure their responses to the following provisions are submitted as a part of Volume III: Completed FAR 52.204-24. NOTE: "[t]he Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3."


2. Completed FAR 52.212-3. NOTE: Quoters shall complete only paragraph (b) of the provision if the Quoter has completed the annual representations and certification electronically in the System for Award Management (SAM).

Page Limitation. There is no page limitation on the representations and certifications submission.

Evaluation and Selection Process

Since this award is made under the policies of FAR part 12 in conjunction with FAR part 13 procedures, the evaluation process is streamlined, and FHFA has considerable flexibility in its award decision. FHFA will evaluate the quotation considering positive attributes, negative attributes, and potential risk of the overall quotation.

During the evaluation process, FHFA may or may not conduct exchanges. If FHFA conducts exchanges, such exchanges may be with one, several, or all Quoters. Exchanges may vary based on FHFA’s need to understand or give Quoters an opportunity to improve their quotations, but all exchanges will be fair and equitable.

Only Quoters whose quotes receive an overall technical rating of acceptable or higher will be considered for award. Following an evaluation and, if necessary, tradeoff analysis, FHFA may make one award based on the quote that is evaluated to be the best value and determined responsible.

FHFA reserves the right to make an award based on other than the lowest quoted price. Technical (Volume I) is more important than price (Volume II); however, the importance of price as a factor could become greater if competing quotations are evaluated as technically equal.

List of Attachments

Attachment A Statement of Work

Attachment B Clauses and Provisions

Attachment C Wage Determination

Attachment D Price Worksheet

Attachments/Links