Active

Contract Opportunity

Procurement Technical Assistance Centers (PTACs) are an official government contracting resource for small businesses. Find your local PTAC (opens in new window) for free government expertise related to contract opportunities.

THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION.
THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e).
DISCLAIMER
This RFI is issued solely for information and planning purposes and does not constitute a solicitation. Neither unsolicited proposals nor any other kind of offers will be considered in response to this RFI. IAW FAR 15.201(e), responses to this notice are not offers and will not be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. All information received in response to this RFI that is marked Proprietary will be handled accordingly. Responses to the RFI will not be returned. At this time, questions concerning the composition and requirements for a future RFQ will not be entertained.
SOURCES SOUGHT DESCRIPTION
This is NOT a solicitation announcement. This is a sources sought/RFI only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 811310, Commercial & Industrial Machinery & Equipment repair and maintenance. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.
The Department of Veterans Affairs (VA), VISN 05 Network Contracting Office, is seeking sources that can complete requirements for Maintenance and Service, Kitchen Equipment that at a minimum meets the requirements listed under the description section below.
The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications.
If you are interested and are capable of providing the sought out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include:

(1) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)? Service-Disabled Veteran Owned Small Business (SDVOSB) receive preference.
Company name, address of company, point of contact
A through description of experience in managing support requirements of this nature.

(2) Is your company considered small under the NAICS code identified under this RFI?
(3) Your FSS GSA/NAC contract number.
(4) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.
(5) Please submit your capabilities in regards to the salient characteristics being provided and any information pertaining to equal to items to establish capabilities for planning purposes?
(6) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A.
(7) Please provide your DUNS/UEI number.
CONTACT INFORMATION: Responses to this notice and any questions related to this RFI shall be directed to Cassie White cassie.white@va.gov and Amy Ritchey at Amy.Ritchey@va.gov. All information regarding Capabilities Statements or any other proprietary information relative to this RFI shall be submitted via email to cassie.white@va.gov and Amy.Ritchey@va.gov. Telephone questions or responses shall not be accepted. Responses must be received no later than 2:00 PM EST, 2/6/2023. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

Description
The VA Medical Center Washington DC (WASVAMC) Dietary and CLC Kitchens has within its inventory approximately thirty-eight (39) assets used to prepare meals for veteran patients during their stay. The equipment consists of components for the dietary staff to prepare food, prepping or assembly equipment to assemble trays for delivery, warming or holding equipment to maintain the food s freshness and ready-to-serve state until delivered to patients, dishwashing equipment including conveyor systems working in conjunction to move dishes through the was/dry process meeting required temperatures and dryness to maintain an antibacterial environment. The equipment is manufactured by several manufactures requiring service technicians to have a broad and diverse knowledge of each unit. The technicians need to have a variety of parts unique to each unit available to enable the equipment to be returned to service expeditiously to allow the dietary staff to provide the food services at a level to maintain accreditation of the facility. The demand posed by the dietary operation exceeds the electromechanical shop s ability provide the necessary services and timelessness due to the size of staffing, the needed training on the diverse equipment and delayed acquisition of parts. Parts needed come from a variety of vendors and the process to research and obtain quotes and then, waiting on parts lends the process to extreme down times, thus affecting the dietary kitchen process to provide meals to the veteran patients during their stay.
General
The Contractor shall provide services to the Washington DC VA Medical Center (WASVAMC) located at 50 Irving Street NW Washington DC 20422. The services shall encompass the maintenance and service to the facility s kitchen equipment manufactured by a variety of manufactures. The Contractor shall be able to perform preventative, corrective, planned maintenance and emergency services on all models utilizing technicians who have been trained and certified by each of the prospective manufactures including trained and certified on each of the models within the facilities inventory.
Maintenance and Emergency services
Estimated number of technicians and supervision to be described to properly execute Maintenance to include Preventative (PM), Corrective (CM) and Planned Services as agreed under a service agreement. Additionally, please include Emergency Services capability. The Contractor s technician(s) shall have the knowledge and ability to perform preventative maintenance, inspections, calibrations, overhauls, repairs to each kitchen equipment asset. Capabilities statement should describe full ability for the required work.
Equipment List see table below for equipment to be included in the preventative maintenance and emergency service program.
SERIAL NUMBER
BRAND
MODEL
DESCRIPTION
271195413
HOBART
FT 1000
Â
J193271
AEROWERKS
SCBN/PRCN
TRAY CONVEYER
10400383
HOBART
WPS1200
PULPER
UNKNOWN
TWII
TWII
TURBOWASH
W20536461-1
AVTEC
TTH4
TRAY CONVEYOR
W20536461-2
AVTEC
DS02A
TRAY CONVEYER
463037604
VULCAN
K6ETT
KETTLE ELECTRIC
463037605
VULCAN
K6ETT
KETTLE ELECTRIC
2122305749
CLEVELAND
MKDL40T
MIXER KETTLE
311581015
HOBART
84145
CHOPPER
115359000
ALTO-SHAM
1000UP
WARMER
10ABJD0066
DUKE
5/9E3XX
CONVECTION
50ABJD0067
DUKE
PFB1
PROOFER
1058387010
ALTO-SHAM
7.14ESI
COMBIOVEN
1059698010
ALTO-SHAM
7.14ESI
COMBIOVEN
L27700492756231
VOLLRATH
SLP330ES
MANUAL SLICER
21123053076
CLEVELAND
24CGA10.2
GENERAL BASE STEAMER
30383031
ALTO-SHAM
CTP720E
COMBI-OVEN
30383021
ALTO-SHAM
CTP720E
COMBI-OVEN
1607818
HOBART
A200D
SMALL MIXER
11421870
HOBART
H600
MIXER KETTLE
SGL40TNATHTP
CLEVELAND
SGL40TR
BRAISIN PAN GAS
1058415001
ALTO-SHAM
1200UPS
WARMER
1069582000
ALTO-SHAM
1200UPS
WARMER
133617604
FWE
PS-1220-30
WARMER
133617601
FWE
PS-1220-30
WARMER
133617603
FWE
PS-1220-30
WARMER
202109030001
ALADDIN TEMP-RITE
DH08
WARMER
1158832000
ALTO-SHAM
1000UP
WARMER
100598
GREON
TDBB20
TDBB20
202109010003
ALADDIN TEMP-RITE
DH08
WARMER
202110060012
ALADDIN TEMP-RITE
ADV700
WARMER
202110060011
ALADDIN TEMP-RITE
ADV700
WARMER
851095068
HOBART
CL44E
DISHWASHER
ALADDIN 4-WELL
ALADDIN TEMP-RITE
UNKNOWN
WARMING TABLE HOT WELLS
650080445
HOBART
CG41
GRIDDLE ELECTRIC LARGE
11170594
DUKE
E55CBSSSWM
FOOD WARMER HOLDING TABLE
202109280023
ALADDIN TEMP-RITE
DH07
PLATE/PALLET WARMER
NURSHM PLATE WARMER
N/A
N/A
PLATE /PALLET WARMER

2.3__Preventative and Corrective Maintenance shall include inspection and repair as stated in the service agreement; all tasks shall adhere to the OEM standards for each asset model minimally.

Attachments/Links