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**IMPORTANT: Please read this full BEFORE responding! **

The Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) is in the process of planning a requirement in which a contractor will be required to provide, deliver, and install conference room furniture for use in the Veterans Affairs Central Office (VACO) located in Washington DC. Please see salient characteristics attachments.

The VA is conducting market research and is seeking written responses with information to assist with identifying potential sources that are interested in, and capable of, providing the products described. Please review the information contained herein and identify whether your company has the capability and interest to provide the brand name items listed or equivalent items that possess the salient characteristics as described. Please note, this request is for market research purposes only.

Set-Asides
Complete responses to this notice will assist the VA in determining any potential set-aside for the requirement. Not providing all information requested in response to this notice may result in the VA being unable to determine a vendor potentially capable of satisfying the requirement.

Essential Information Regarding Small Business Set-Asides for Veteran-Owned Small Businesses
VA s Veterans First Contracting Program: The Veterans First Contracting Program applies to VA contracts only. VA has a preference to award contracts to verified service-disabled Veteran-owned small businesses (SDVOSBs) first then to verified Veteran-owned small businesses (VOSBs) when market research indicates provides a reasonable expectation that the VA will receive two or more offers from eligible SDVOSB/VOSB firms at a fair and reasonable price. To be eligible for a VA SDVOSB or VOSB set-aside, the firm must be certified in the SBA certification database as an SDVOSB or VOSB. Additional information on VA s Veterans First Contracting Program can be found on OSDBU s website at https://www.va.gov/osdbu/verification/. In addition, the SDVOSB/VOSB must qualify as a small business under SBA s regulations.

AUTHORIZED DEALER/DISTRIBUTOR VERIFICATION

Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed items in this requirement verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All warranty and service associated with the items in this requirement shall be in accordance with the OEM terms and conditions.

To assist the VA in determining any potential set-aside, we are requesting vendors provide the authorized dealer/distributor letter (or similar) in response to this Request for Information (RFI). Any future solicitation will include the requirement for vendors to provide authorized distributor verification for all items. The documentation must verify that the OEM s warranty and services are provided and maintained by the OEM. To satisfy this requirement, the vendor shall provide the original documentation from the manufacturer stating they are an authorized dealer/distributor for the items being procured. This letter shall be on the manufacturers official letter head or from an official manufacturer email and guarantees:

All product warranties and service and/or preventative maintenance agreements transfer to the VA and will be honored by the OEM or
Guarantees that the OEM gives authorization to the vendor to fulfill all warranty, service, and/or preventative maintenance obligations for the equipment.

BUY AMERICAN ACT

In accordance with FAR 25.101, the Buy American Statute restricts the purchase of supplies that are not domestic end products. The exception at FAR 25.103(b) Nonavailability states the Buy American statute does not apply with respect to articles, materials, or supplies if articles, materials, or supplies of the class or kind to be acquired, either as end items or components, are not mined, produced, or manufactured in the United States in sufficient and reasonably available commercial quantities and of a satisfactory quality. Any solicitation will include FAR 52.225-1, Buy American-Supplies (JAN 2021).

Please provide the country and line item for all foreign manufactured items.
*Any items not listed will be assumed to be domestic (U.S. manufactured) end products.

Line Item No.
Country of Origin




SALIENT CHARACTERISTICS/DELIVERY SPECIFICATIONS/WARRANTY SPECIFICATIONS

Please reference attachments.

SUBMITTAL OF RFI RESPONSE
If you believe you are capable of meeting this requirement (in whole or in part), please provide a complete response no later than October 2, 2023, at 1:00 PM (Eastern) to Sandra Mruk at Sandra.Mruk@va.gov. A complete response satisfies the information requested below.

The Government requests responders provide the following information:
Company information including name, address, point of contact, and Unique Identity Number
The make and model information for each item,
If an equivalent item will be proposed, cut sheets containing specifications,
Authorized dealer verification,
The contract number of any applicable GSA schedule if one exists from which these items can be procured
STATEMENT OF WORK COMMENTS
The Government welcomes any comments or questions on the DRAFT Statement of Work associated with this requirement. Please provide clear comments or questions and provide the page and section reference for each comment or question.

NAICS: 337127 Size Standard: 500 Employees
PSC: 7110 Office Furniture

NOTE: This Request for Information (RFI) is solely for information and planning purposes and does not constitute a solicitation or obligation on the part of the Government. Per FAR 15.201(e), responses to this notice are not considered offers, shall not be used as a proposal, and cannot be accepted by the Government to form a binding contract. Neither unsolicited proposals nor any other kinds of offers will be considered in response to this notice. No evaluation letters and/or results will be issued to the respondents; however, the Government does reserve the right to contact any respondent and/or respondent reference to obtain additional information. At this time, no solicitation exists; therefore, please do not request a copy of the solicitation. Any resulting procurement action will be the subject of a separate, future announcement. The information is provided for discussion purposes and any potential strategy for this acquisition may change prior to any solicitation release. The acquisition strategy, evaluation methodology, contract type, and any other acquisition decisions are to be determined.

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