Washington, DC Bids > Bid Detail

Xilinx Vivado Design Edition Floating License

Agency: DEPT OF DEFENSE
Level of Government: Federal
Category:
  • 20 - Ship and Marine Equipment
Opps ID: NBD00159623307394256
Posted Date: Nov 19, 2020
Due Date: Nov 23, 2020
Solicitation No: N0017321Q1300854364
Source: https://beta.sam.gov/opp/fac26...
Xilinx Vivado Design Edition Floating License
Active
Contract Opportunity
Notice ID
N0017321Q1300854364
Related Notice
Department/Ind. Agency
DEPT OF DEFENSE
Sub-tier
DEPT OF THE NAVY
Major Command
ONR
Sub Command
ONR NRL
Office
NAVAL RESEARCH LABORATORY
General Information
  • Contract Opportunity Type: Solicitation (Original)
  • All Dates/Times are: (UTC-05:00) EASTERN STANDARD TIME, NEW YORK, USA
  • Original Published Date: Nov 19, 2020 12:03 pm EST
  • Original Date Offers Due: Nov 23, 2020 12:00 pm EST
  • Inactive Policy: 15 days after date offers due
  • Original Inactive Date: Dec 08, 2020
  • Initiative:
    • None
Classification
  • Original Set Aside: 8(a) Set-Aside (FAR 19.8)
  • Product Service Code: 7A20 - IT AND TELECOM - APPLICATION DEVELOPMENT SOFTWARE (PERPETUAL LICENSE SOFTWARE)
  • NAICS Code: 511210 - Software Publishers
  • Place of Performance:
    Washington , DC 20375
    USA
Description

Request for Quote (RFQ)

N00173-20-Q-1300854364

This is a total small business set-aside (FAR 13- 13.003(b) (1)) procurement on a Firm-Firm Fixed-Price (FFP) basis. Award shall be made to the quoter whose quotation offers the lowest-priced, technically acceptable solution (LPTA), which can deliver within 60

Lowest Price Technically Acceptable –

Factor 1 – Price. Quotes will be evaluated to determine if the price is fair, and reasonable in accordance with FAR 12.209 (Commercial Item Determination of Price Reasonableness) and in conjunction with FAR 13.106-3 (Simplified Acquisition Procedures Award and Documentation). Quotations shall include a price for each Contract Line Item Number (CLIN).

Factor 2 – Technical. The Government will evaluate the quoter’s capabilities to provide supplies/services in accordance with (IAW) the Solicitation.

Offers will be ranked lowest to highest according to price. A price analysis will be conducted to determine whether the lowest price will result from a single award or multiple awards. Based on the price analysis, the lowest price offer or multiple offers, will be forwarded to the requiring activity for technical evaluation. Offer(s), in accordance with the specifications, will be deemed either technically acceptable or technically unacceptable. If the lowest price offer or offers is found technically acceptable and the pricing determined fair and reasonable by the Contracting Officer, evaluation will be deemed complete and award will be made based on the lowest price offer(s)

Table A-1. Technical Acceptable/Unacceptable Ratings:

Rating

Description

Acceptable

Quote meets all the minimum requirements/specifications as stated or provided in the RFQ specifications.

Unacceptable

Quote does not clearly meet the minimum requirements/specifications as stated or provided in the RFQ specifications.

Options. When applicable, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

SAM Registration. Award may be made without discussions or negotiations, therefore prospective contractors should have an active registration in the System for Award Management (SAM) database (www.sam.gov) in accordance with Federal Acquisition Regulation (FAR) Part 4.1102 and Part 52.204-7 when submitting a quote.

Supplies: Items must be brand name or equal in accordance with FAR 52.211-6.

Software/Hardware/Services: No gray market or third party vendors. Authorized resellers ONLY.

Note: Maintenance Renewals - The performance period for maintenance renewals, (software licenses, services, etc.), must begin on or after the date of contract award. The performance period cannot be back dated. If reinstatement fees are required, they must be listed on separate line items.

The Technical and Price Quotation shall be submitted via email to ------ @nrl.navy.mil. Faxed quotations will not be accepted.

GOVERNMENT POINT OF CONTACT

Purchasing Agent Name: Chandita Wynn

Tel: 202-767-1681

Email: chandita.wynn@nrl.navy.mil

QUESTIONS CONCERNING THE RFQ: All questions concerning this RFQ are due via email to the Purchasing Agent’s email address above No Later Than (NLT) ---- business days after the sending of this Request For Quotation (RFQ) to ensure timely award. The Government may, in its sole discretion, choose not to respond to questions received after the deadline.

QUOTATION CONTENTS

The contractor may provide a quotation as long as it meets the Government’s minimum solicited technical standards of this Request for Quotations and the attached --------------.

Quotations shall comply with or clearly state, at a minimum, the following information:

(1) Open Market or GSA Federal Supply Schedule (FSS) pricing. Quotations should state “open market” or should reference the applicable GSA/FSS number.

(2) Expiration date of quoted and submitted prices.

(3) Contractor’s Federal Tax I.D., CAGE code, and DUNS number.

(4) Payment Terms will be Net 30 unless stated differently on the quote.

(5) If available, please include your company’s published price list.

(6) Include estimated shipping and handling if applicable.

The following provisions and contract clauses are hereby incorporated into this request for quote (RFQ). Any provisions and contract clauses not applicable by their terms shall be self-deleting.

Interim FAR rule 2019-009, published on July 14, 2020, and effective on August 13, 2020

Instruction to Offeror: Complete the attached 52.504-24 and include it with your offer.

FAR 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it ‘‘does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument’’ in the provision at 52.204–26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v) of the provision at 52.212–3, Offeror Representations and Certifications– Commercial Items.

  1. Definitions. As used in this provision-Backhaul, covered telecommunications

equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

  1. Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense

Authorization Act for Fiscal Year 2019 (Pub. L. 115–232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115–232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for ‘‘covered telecommunications equipment or services.’’

(d) Representations. The Offeror represents that—

  1. It ☐ will, ☐ will not provide covered telecommunications equipment or services to the

Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds ‘‘will’’ in paragraph (d)(1) of this section; and

  1. After conducting a reasonable inquiry, for purposes of this representation, the Offeror

represents that— It ☐ does, ☐ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds ‘‘does’’ in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded ‘‘will’’ in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

  1. The entity that produced the covered telecommunications equipment (include entity

name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

  1. A description of all covered telecommunications equipment offered (include brand;

model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment

and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

  1. If the service is related to item maintenance: A description of all covered

telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

  1. If not associated with maintenance, the Product Service Code (PSC) of the service

being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded ‘‘does’’ in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

  1. The entity that produced the covered telecommunications equipment (include

entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

  1. A description of all covered telecommunications equipment offered (include

brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

  1. Explanation of the proposed use of covered telecommunications equipment

and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

  1. If the service is related to item maintenance: A description of all covered

telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

  1. If not associated with maintenance, the PSC of the service being provided; and

explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

FAR SOLICITATION PROVISIONS AND CONTRACT CLAUSES:

  • FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal

Confidentiality Agreements or Statements—Representation (Jan 2017)

  • FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (Jan 2017)

  • FAR 52.204-8 Annual Representations and Certifications (Mar 2020)
  • FAR 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011)
  • FAR 52.204-13 System for Award Management Maintenance (Oct 2018)
  • FAR 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020)
  • FAR 52.204-17 Ownership or Control of Offeror (Aug 2020)
  • FAR 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020)
  • FAR 52.204-19 Incorporation by Reference of Representations and Certifications

(Dec 2014)

  • FAR 52.204-20 Predecessor of Offeror (Aug 2020)
  • FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (Jun 2016)
  • FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video
  • Surveillance Services or Equipment (Aug 2020)
  • FAR 52.207-4 Economic Purchase Quantity – Supplies (Aug. 1987)
  • FAR 52.207-5 Option to Purchase Equipment (Feb 1995)
  • FAR 52.208-9 Contractor Use of Mandatory Sources of Supply or Services (May 2014)
  • FAR 52.209-1 Qualification Requirements (Feb 1995)
  • FAR 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—
  • Representation. (Nov 2015)
  • FAR 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

(Nov 2015)

  • FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony

Conviction under any Federal Law (Feb 2016)

  • FAR 52.211-5 Material Requirements (Aug 2000)
  • FAR 52.211-14 Notice of Priority Rating for National Defense, Emergency Preparedness,
  • and Energy Program Use (Apr 2008)
  • FAR 52.211-16 Variation in Quantity (Apr 1984)
  • FAR 52.212-1 Instructions to Offerors -- Commercial Items. (Jun 2020)
  • FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items (Jun 2020)
  • FAR 52.212-4 Contract Terms and Conditions -- Commercial Items (Oct 2018)
  • FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or

Executive Orders -- Commercial Items (Oct 2020)

  • FAR 52.213-1, Fast Payment Procedure (May 2006)
  • FAR 52.213-3, Notice to Supplier (APR 1984)
  • FAR 52.213-4, Terms and Conditions -- Simplified Acquisitions (Other Than Commercial

Items). (Oct 2020)

  • FAR 52.214-34 Submission of Offers in the English Language (Apr 1991)
  • FAR 52.214-35 Submission of Offers in U.S. Currency (Apr 1991)
  • FAR 52.219-1 Small Business Program Representations (Mar 2020)
  • FAR 52.219-6 Notice of Total Small Business Set-Aside (Mar 2020)
  • FAR 52.222-3 Convict Labor (Jun 2003)
  • FAR 52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products
  • (Feb 2001)
  • FAR 52.222-19 Child Labor—Cooperation with Authorities and Remedies (Jan 2020)
  • FAR 52.222-20 Contracts for Materials, Supplies, Articles and Equipment Exceeding

$15,000 (Jun 2020)

  • FAR 52.222-21 Prohibition of Segregated Facilities (Apr 2015)
  • FAR 52.222-22 Previous Contracts and Compliance Reports (Feb 1999)
  • FAR 52.222-25 Affirmative Action Compliance (April 1984)
  • FAR 52.222-26 Equal Opportunity (Sep 2016)
  • FAR 52.222-29 Notification of Visa Denial (Apr 2015)
  • FAR 52.222-41 Service Contract Labor Standards (Aug 2018)
  • FAR 52.222-50 Combating Trafficking in Persons (Oct 2020)
  • FAR 52.223-2 Affirmative Procurement of Bio-based Products Under Service And

Construction Contracts (SEP 2013)

  • FAR 52.223-6 Drug-Free Workplace (May 2001)
  • FAR 52.223-11 Ozone-Depleting Substances and High Global Warming Potential

Hydrofluorocarbons (Jun 2016)

  • FAR 52.223-12 Refrigeration Equipment and Air Conditioners (JUN 2016)
  • FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving

(Jun 2020)

  • FAR 52.223-20 Aerosols (Jun 2016)
  • FAR 52.223-21 Foams (Jun 2016)
  • FAR 52.224-1 Privacy Act Notification (Apr 1984)
  • FAR 52.224-2 Privacy Act (Apr 1984)
  • FAR 52.225-1 Buy American—Supplies (May 2014)
  • FAR 52.225-2 Buy American Certificate (May 2014)
  • FAR 52.225-3 Buy American -- Free Trade Agreements--Israeli Trade Act (May 2014)
  • FAR 52.225-4 Buy American -- Free Trade Agreements – Israeli Trade Act Certificate

(May 2014)

  • FAR 52.225-13 Restrictions on Certain Foreign Purchases (Jun 2008)
  • FAR 52.225-14 Inconsistency Between English Version and Translation of Contract

(FEB 2000)

  • FAR 52.225-18 Place of Manufacture (Aug 2018)
  • FAR 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or

Transactions Relating to Iran—Representation and Certifications

(Jun 2020)

  • FAR 52.232-1 Payments. (Apr 1984)
  • FAR 52.232-8 Discounts for Prompt Payment (Feb 2002)
  • FAR 52.232-11 Extras (Apr 1984)
  • FAR 52.232-23 Assignment of Claims (May 2014)
  • FAR 52.232-25 Prompt Payment (Jan 2017)
  • FAR 52.232-32 Performance-Based Payments (Apr 2012)
  • FAR 52.232-33 Payment by Electronic Funds Transfer-- System for Award Management

(Oct 2018)

  • FAR 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013)
  • FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors

(DEC 2013)

  • FAR 52.233-1 Disputes (May 2014) Alternate I (Dec 1991).
  • FAR 52.233-3 Protest After Award (Aug 1996)
  • FAR 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)
  • FAR 52.237-1 Site Visit (1984)
  • FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation

(Apr 1984)

  • FAR 52.243-1 Changes -- Fixed-Price (Apr 1987)
  • FAR 52.244-5 Competition in Subcontracting (Dec 1996)
  • FAR 52.244-6 Subcontracts for Commercial Items (Oct 2020)
  • FAR 52.245-1 Government Property (Jan 2017)
  • FAR 52.245-2 Government Property Installation Operation Services (APR 2012)
  • FAR2.245-9 Use and Charges (APR 2012)
  • FAR 52.247-29 F.O.B. – Origin (Feb 2006)
  • FAR 52.247-30 F.O.B. -- Origin, Contractors Facility (Feb 2006)
  • FAR 52.247-34 F.O.B Destination (NOV 1991)
  • FAR 52.249-1 Termination for Convenience of the Government (Fixed-Price)

(Short Form) (Apr 1984)

  • FAR 52.249-4 Termination for Convenience of the Government (Services)

(Short Form) (Apr 1984)

  • FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)
  • FAR 52.252-2 Clauses Incorporated By Reference (FEB 1998)

DFARS PROVISIONS AND CLAUSES:

  • DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials

(SEP 2011)

  • DFARS 252.203-7003 Agency Office of the Inspector General (AUG 2019)
  • DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials

(NOV 2011)

  • DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information

Controls (OCT 2016)

  • DFARS 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor

Reported Cyber Incident Information (OCT 2016)

  • DFARS 252.204-7011 Reserved.
  • DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident
  • Reporting (Dec 2019)
  • DFARS 252.204-7013 Reserved.
  • DFARS 252.204-7014 Limitations on the Use or Disclosure of Information by Litigation

Support Contractors (MAY 2016)

  • DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation

Support (MAY 2016)

  • DFARS 252.211-7006 Passive Radio Frequency Identification (Dec 2019)
  • DFARS 252.211-7007 Reporting of Government-Furnished Property (AUG 2012)
  • DFARS 252.211-7008 Use of Government-Assigned Serial Numbers (SEP 2010)
  • DFARS 252.213-7000 Notice to Prospective Suppliers on Use of Past Performance

Information Retrieval System-Statistical Reporting in Past Performance (SEP 2019)

  • DFARS 252.215-7007 Notice of Intent to Resolicit (JUN 2012)
  • DFARS 252.215-7008 Only One Offer (JUL 2019)
  • DFARS 252.219-7000 Advancing Small Business Growth (SEP 2016)
  • DFARS 252.223-7004 Drug-Free Work Force (SEP 1988)
  • DFARS 252.223-7008 Prohibition of Hexavalent Chromium (JUN 2013)
  • DFARS 252.225-7000 Buy American Act - Balance of Payments Program Certificate –
  • Basic (NOV 2014) Alternate I (NOV 2014)
  • DFARS 252.225-7001 Buy American Act and Balance of Payments Program – Basic

(DEC 2017)

  • DFARS 252.225-7002 Qualifying Country Sources as Subcontractors (DEC 2017)
  • DFARS 252.225-7006 Acquisition of the American Flag (AUG 2015)
  • DFARS 252.225-7008 Restriction on Acquisition of Specialty Metals (MAR 2013)
  • DFARS 252.225-7013 Duty-Free Entry (Apr 2020)
  • DFARS 252.225-7016 Restriction on Acquisition of Ball and Roller Bearings (JUN 2011)
  • DFARS 252.225-7037 Evaluation of Offers for Air Circuit Breakers (DEC 2018)
    DFARS 252.225-7038 Restriction on Acquisition of Air Circuit Breakers (DEC 2018)
  • DFARS 252.225-7049 Prohibition on Acquisition of Commercial Satellite Services from

Certain Foreign Entities—Representations (DEC 2018)

  • DFARS 252.227-7013 Rights in Technical Data - Noncommercial Items (FEB 2014)

Alternate I (JUN 1995)

  • DFARS 252.227-7015 Technical Data - Commercial Items (FEB 2014)
  • DFARS 252.227-7020 Rights in Special Works (JUN 1995)
  • DFARS 252.227-7021 Rights in Data--Existing Works (MAR 1979)
  • DFARS 252.227-7037 Validation of Restrictive Markings on Technical Data (SEP 2016)
  • DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

(DEC 2018)

  • DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions (DEC 2018)
  • DFARS 252.232-7010 Levies on Contract Payments (DEC 2006)
  • DFARS 252.232-7011 Payments in Support of Emergencies and Contingency Operations

(MAY 2013)

  • DFARS 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel

(JUN 2013)

  • DFARS 252.237-7019 Training for Contractor Personnel Interacting with Detainees

(JUN 2013)

  • DFARS 252.239-7009 Representation of Use of Cloud Computing (SEP 2015)
  • DFARS 252.239-7010 Cloud Computing Services (OCT 2016)
  • DFARS 252.239-7017 Notice of Supply Chain Risk (FEB 2019)
  • DFARS 252.239-7018 Supply Chain Risk (FEB 2019)
  • DFARS 252.244-7000 Subcontracts for Commercial Items (JUN 2013)
  • DFARS 252.246-7003 Notification of Potential Safety Issues (JUN 2013)
  • DFARS 252.246-7004 Safety of Facilities, Infrastructure, and Equipment for Military

Operations (OCT 2010)

  • DFARS 252.246-7008 Sources of Electronic Parts (MAY 2018)

DFARS 252.211-7003 - Item Unique Identification and Valuation (MAR 2016)

(a) Definitions. As used in this clause—

“Automatic identification device” means a device, such as a reader or interrogator, used to retrieve data encoded on machine-readable media.

“Concatenated unique item identifier” means—

(1) For items that are serialized within the enterprise identifier, the linking together of the unique identifier data elements in order of the issuing agency code, enterprise identifier, and unique serial number within the enterprise identifier; or

(2) For items that are serialized within the original part, lot, or batch number, the linking together of the unique identifier data elements in order of the issuing agency code; enterprise identifier; original part, lot, or batch number; and serial number within the original part, lot, or batch number.

“Data matrix” means a two-dimensional matrix symbology, which is made up of square or, in some cases, round modules arranged within a perimeter finder pattern and uses the Error Checking and Correction 200 (ECC200) specification found within International Standards Organization (ISO)/International Electrotechnical Commission (IEC) 16022.

“Data qualifier” means a specified character (or string of characters) that immediately precedes a data field that defines the general category or intended use of the data that follows.

“DoD recognized unique identification equivalent” means a unique identification method that is in commercial use and has been recognized by DoD. All DoD recognized unique identification equivalents are listed at http://www.acq.osd.mil/dpap/pdi/uid/iuid_equivalents.html.

“DoD item unique identification” means a system of marking items delivered to

DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items. For items that are serialized within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier and a unique serial number. For items that are serialized within the part, lot, or batch number within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier; the original part, lot, or batch number; and the serial number.

“Enterprise” means the entity (e.g., a manufacturer or vendor) responsible for assigning unique item identifiers to items.

“Enterprise identifier” means a code that is uniquely assigned to an enterprise by an issuing agency.

“Government’s unit acquisition cost” means—

(1) For fixed-price type line, subline, or exhibit line items, the unit price identified in the contract at the time of delivery;

(2) For cost-type or undefinitized line, subline, or exhibit line items, the Contractor’s estimated fully burdened unit cost to the Government at the time of delivery; and

(3) For items produced under a time-and-materials contract, the Contractor’s estimated fully burdened unit cost to the Government at the time of delivery.

“Issuing agency” means an organization responsible for assigning a globally unique identifier to an enterprise, as indicated in the Register of Issuing Agency Codes for ISO/IEC 15459, located at http://www.aimglobal.org/?Reg_Authority15459.

“Issuing agency code” means a code that designates the registration (or controlling) authority for the enterprise identifier.

“Item” means a single hardware article or a single unit formed by a grouping of subassemblies, components, or constituent parts.

“Lot or batch number” means an identifying number assigned by the enterprise to a designated group of items, usually referred to as either a lot or a batch, all of which were manufactured under identical conditions.

“Machine-readable” means an automatic identification technology media, such as bar codes, contact memory buttons, radio frequency identification, or optical memory cards.

“Original part number” means a combination of numbers or letters assigned by the enterprise at item creation to a class of items with the same form, fit, function, and interface.

“Parent item” means the item assembly, intermediate component, or subassembly that has an embedded item with a unique item identifier or DoD recognized unique identification equivalent.

“Serial number within the enterprise identifier” means a combination of numbers, letters, or symbols assigned by the enterprise to an item that provides for the differentiation of that item from any other like and unlike item and is never used again within the enterprise.

“Serial number within the part, lot, or batch number” means a combination of numbers or letters assigned by the enterprise to an item that provides for the differentiation of that item from any other like item within a part, lot, or batch number assignment.

“Serialization within the enterprise identifier” means each item produced is assigned a serial number that is unique among all the tangible items produced by the enterprise and is never used again. The enterprise is responsible for ensuring unique serialization within the enterprise identifier.

“Serialization within the part, lot, or batch number” means each item of a particular part, lot, or batch number is assigned a unique serial number within that part, lot, or batch number assignment. The enterprise is responsible for ensuring unique serialization within the part, lot, or batch number within the enterprise identifier.

“Type designation” means a combination of letters and numerals assigned by the Government to a major end item, assembly or subassembly, as appropriate, to provide a convenient means of differentiating between items having the same basic name and to indicate modifications and changes thereto.

“Unique item identifier” means a set of data elements marked on items that is globally unique and unambiguous. The term includes a concatenated unique item identifier or a DoD recognized unique identification equivalent.

“Unique item identifier type” means a designator to indicate which method of uniquely identifying a part has been used. The current list of accepted unique item identifier types is maintained at http://www.acq.osd.mil/dpap/pdi/uid/uii_types.html.

(b) The Contractor shall deliver all items under a contract line, subline, or exhibit line item.

(c) Unique item identifier.

(1) The Contractor shall provide a unique item identifier for the following:

(i) Delivered items for which the Government’s unit acquisition cost is $5,000 or more, except for the following line items:

Contract Line, Subline, or

Exhibit Line Item Number Item Description

____________See Attachment____________________________________________

___________________________________________________________________

___________________________________________________________________

(ii) Items for which the Government’s unit acquisition cost is less than $5,000 that are identified in the Schedule or the following table:

Contract Line, Subline, or

Exhibit Line Item Number Item Description

___________________________________________________________________

___________________________________________________________________

___________________________________________________________________

(If items are identified in the Schedule, insert “See Schedule” in this table.)

(iii) Subassemblies, components, and parts embedded within delivered

items, items with warranty requirements, DoD serially managed reparables and DoD serially managed nonreparables as specified in Attachment Number ____.

(iv) Any item of special tooling or special test equipment as defined in FAR 2.101 that have been designated for preservation and storage for a Major Defense Acquisition Program as specified in Attachment Number ____.

(v) Any item not included in (i), (ii), (iii), or (iv) for which the contractor creates and marks a unique item identifier for traceability.

(2) The unique item identifier assignment and its component data element combination shall not be duplicated on any other item marked or registered in the DoD Item Unique Identification Registry by the contractor.

(3) The unique item identifier component data elements shall be marked on an item using two dimensional data matrix symbology that complies with ISO/IEC International Standard 16022, Information technology – International symbology specification – Data matrix; ECC200 data matrix specification.

(4) Data syntax and semantics of unique item identifiers. The Contractor shall ensure that—

(i) The data elements (except issuing agency code) of the unique item identifier are encoded within the data matrix symbol that is marked on the item using one of the following three types of data qualifiers, as determined by the Contractor:

(A) Application Identifiers (AIs) (Format Indicator 05 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology – EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH 10.8.2 Data Identifier and Application Identifier Standard.

(B) Data Identifiers (DIs) (Format Indicator 06 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology – EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH 10.8.2 Data Identifier and Application Identifier Standard.

(C) Text Element Identifiers (TEIs) (Format Indicator 12 of ISO/IEC International Standard 15434), in accordance with the Air Transport Association Common Support Data Dictionary; and

(ii) The encoded data elements of the unique item identifier conform to the transfer structure, syntax, and coding of messages and data formats specified for Format Indicators 05, 06, and 12 in ISO/IEC International Standard 15434, Information Technology – Transfer Syntax for High Capacity Automatic Data Capture Media.

(5) Unique item identifier.

(i) The Contractor shall—

(A) Determine whether to—

(1) Serialize within the enterprise identifier;

(2) Serialize within the part, lot, or batch number; or

(3) Use a DoD recognized unique identification equivalent (e.g. Vehicle Identification Number); and

(B) Place the data elements of the unique item identifier (enterprise identifier; serial number; DoD recognized unique identification equivalent; and for serialization within the part, lot, or batch number only: original part, lot, or batch number) on items requiring marking by paragraph (c)(1) of this clause, based on the criteria provided in MIL-STD-130, Identification Marking of U.S. Military Property, latest version;

(C) Label shipments, storage containers and packages that contain uniquely identified items in accordance with the requirements of MIL-STD-129, Military Marking for Shipment and Storage, latest version; and

(D) Verify that the marks on items and labels on shipments, storage containers, and packages are machine readable and conform to the applicable standards. The contractor shall use an automatic identification technology device for this verification that has been programmed to the requirements of Appendix A, MIL-STD-130, latest version.

(ii) The issuing agency code—

(A) Shall not be placed on the item; and

(B) Shall be derived from the data qualifier for the enterprise identifier.

(d) For each item that requires item unique identification under paragraph (c)(1)(i), (ii), or (iv) of this clause or when item unique identification is provided under paragraph (c)(1)(v), in addition to the information provided as part of the Material Inspection and Receiving Report specified elsewhere in this contract, the Contractor shall report at the time of delivery, as part of the Material Inspection and Receiving Report, the following information:

(1) Unique item identifier.

(2) Unique item identifier type.

(3) Issuing agency code (if concatenated unique item identifier is used).

(4) Enterprise identifier (if concatenated unique item identifier is used).

(5) Original part number (if there is serialization within the original part number).

(6) Lot or batch number (if there is serialization within the lot or batch number).

(7) Current part number (optional and only if not the same as the original part number).

(8) Current part number effective date (optional and only if current part number is used).

(9) Serial number (if concatenated unique item identifier is used).

(10) Government’s unit acquisition cost.

(11) Unit of measure.

(12) Type designation of the item as specified in the contract schedule, if any.

(13) Whether the item is an item of Special Tooling or Special Test Equipment.

(14) Whether the item is covered by a warranty.

(e) For embedded subassemblies, components, and parts that require DoD item unique identification under paragraph (c)(1)(iii) of this clause or when item unique identification is provided under paragraph (c)(1)(v), the Contractor shall report as part of the Material Inspection and Receiving Report specified elsewhere in this contract, the following information:

(1) Unique item identifier of the parent item under paragraph (c)(1) of this clause that contains the embedded subassembly, component, or part.

(2) Unique item identifier of the embedded subassembly, component, or part.

(3) Unique item identifier type.**

(4) Issuing agency code (if concatenated unique item

identifier is used).**

(5) Enterprise identifier (if concatenated unique item identifier is used).**

(6) Original part number (if there is serialization within the original part number).**

(7) Lot or batch number (if there is serialization within the lot or batch number).**

(8) Current part number (optional and only if not the same as the original part number).**

(9) Current part number effective date (optional and only if current part number is used).**

(10) Serial number (if concatenated unique item identifier is used).**

(11) Description.

** Once per item.

(f) The Contractor shall submit the information required by paragraphs (d) and (e) of this clause as follows:

(1) End items shall be reported using the receiving report capability in Wide Area WorkFlow (WAWF) in accordance with the clause at 252.232-7003. If WAWF is not required by this contract, and the contractor is not using WAWF, follow the procedures at http://dodprocurementtoolbox.com/site/uidregistry/.

(2) Embedded items shall be reported by one of the following methods—

(i) Use of the embedded items capability in WAWF;

(ii) Direct data submission to the IUID Registry following the procedures and formats at http://dodprocurementtoolbox.com/site/uidregistry/; or

(iii) Via WAWF as a deliverable attachment for exhibit line item number (fill in) ___, Unique Item Identifier Report for Embedded Items, Contract Data Requirements List, DD Form 1423.

(g) Subcontracts. If the Contractor acquires by subcontract, any item(s) for which

item unique identification is required in accordance with paragraph (c)(1) of this clause,

the Contractor shall include this clause, including this paragraph (g), in the applicable

subcontract(s), including subcontracts for commercial items.

(End of clause)

5237.102-90 Enterprise-wide Contractor Manpower Reporting Application (ECMRA).

    1. DOD contracting activities awarding or administering contracts shall incorporate the following Enterprise-wide Contractor Manpower Reporting Application (ECMRA) standard language into all contracts which include services, provided the organization that is receiving or benefiting from the contracted service is a Department of Defense organization, including reimbursable appropriated funding sources from non-DOD executive agencies where the Defense Component requiring activity is the executive agent for the function performed. The reporting requirement does not apply to situations where a Defense Component is merely a contracting agent for another executive agency. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

      1. W, Lease/Rental of Equipment;

      1. X, Lease/Rental of Facilities;

      1. Y, Construction of Structures and Facilities;

      1. D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

      1. S, Utilities ONLY;

      1. V, Freight and Shipping ONLY. (b)The standard language to be inserted is:

“The contractor shall report contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the [NAMED COMPONENT] via a secure data collection site. Contracted services excluded from reporting are based on Product Service Codes (PSCs). The excluded PSCs are:

  1. W, Lease/Rental of Equipment;

  1. X, Lease/Rental of Facilities;

  1. Y, Construction of Structures and Facilities;

  1. D, Automatic Data Processing and Telecommunications, IT and Telecom- Telecommunications Transmission (D304) and Internet (D322) ONLY;

  1. S, Utilities ONLY;

  1. V, Freight and Shipping ONLY.

The contractor is required to completely fill in all required data fields using the following web address:

https://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at

https://www.ecmra.mil.

Attachments/Links
Contact Information
Contracting Office Address
  • 4555 OVERLOOK AVE SW
  • WASHINGTON , DC 20375-5328
  • USA
Primary Point of Contact
Secondary Point of Contact


History
  • Nov 19, 2020 12:03 pm ESTSolicitation (Original)

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